Colors are a great visual aid for System users digesting large amounts of booking information. Define a set of conditions to automatically color bookings in the Coloring settings page.
Learn about using emojis to act like color conditions in our FAQs section!
Create a Color Condition
Coloring is for System users only and can be based on booking type, payment status, user name/email, user tags, and even keyword in the title/notes. The system will use the color from the first matching condition, so the order of your color conditions is important.
Create up to 100 coloring conditions; without the Pro Pack, only two can be created.
Select Add a condition, choose the color and define what the condition is based on. Once finished make sure the ✓ Saved message appears in the top right before navigating away from the settings page.
Example Color Conditions
The following are examples of how color conditions can be used. See these above in the gif as well!
Color bookings green if they're for a user with the Members tag: Use green when the holder's set of tags contains Members.
Color bookings red if they are not paid: Use red when the payment status is not equal to No charge and the payment status is not equal to Paid.
Micro-manage the color of any booking, setting its color to pink whenever you put certain special text in the title field: Use pink when the title field contains [Pink].
FAQs
Can color coding be visible to everyone?
At the moment, no; this is only for System users to help manage bookings. You can put a colored emoji in your space names and/or the booking title (if visibility is enabled) to allow users to have a similar colored experience.
If you really need this feature for everyone, please send us this request in the chat widget (bottom right).
Can I create a color condition based on a custom field?
We currently don't have that functionality, but it could be something we add in the future! Instead try inputting this information in the booking title or notes field and create a condition based on that. If that won't work for you and you would really like this option, please message us in the chat widget (bottom right)!
Can I color code by space? (also explained the the spaces article here).
Yes, but not with the color conditions. Instead you can add colors as emojis directly to the names of spaces. Copy any emoji character and paste it in the relevant space names (Settings => Spaces). This will look like the emojis in the above screenshot 💧 and 🏋 .
Can I add more color options?
We only have 11 options for color coding. If you need more please request this through our chat widget (bottom right) or check out our emoji suggestions above!